Terms of Service

Last updated: 15 November 2026

These Terms of Service ("Terms") are an agreement between you and TutorLedger. TutorLedger is operated by an individual sole proprietor based in Kolkata, West Bengal, India ("TutorLedger", "we", "us"). By creating an account or using TutorLedger, you agree to these Terms. If you don't agree, please don't use TutorLedger.

1. Who can use TutorLedger

  1. You must be at least 18 years old.
  2. TutorLedger is a business tool for tutors. By using it, you confirm you are using it for your tutoring business.
  3. Accounts are for tutors only. Students and parents do not get accounts. Parents only receive the emails and links you choose to send.

2. What TutorLedger does

  1. TutorLedger keeps your students, lessons and fees, and sends emails to the parents or guardians you add, on your behalf: lesson reminders, payment reminders, notes when a lesson package is running low, and lesson notes you write. You choose in Settings how many payment reminders go out and when.
  2. TutorLedger records what families owe you. It does not collect or hold money for you, and it is not a party to your agreement with any family.
  3. TutorLedger can prepare a fee statement or receipt from the payments you record, for you to print or save. It is a simple record for the family, not a tax invoice. You are responsible for checking it and for any tax documents the law requires of you.
  4. We do not guarantee that any family will pay or attend, or that any email will be delivered, opened or read. Emails can be delayed or land in spam. Please keep your own record of important lessons and payments.

3. Your account

  1. Give accurate information, keep your password secret, and tell us promptly if you think someone else has accessed your account.
  2. You are responsible for activity under your account and for the emails sent in your name.

4. Your responsibilities for family data

You agree that you will:

  1. Before adding a student, get the agreement of the student's parent or guardian to store the details below and to receive lesson and payment emails from you through TutorLedger, and give them any notice the law requires.
  2. Enter only the details TutorLedger asks for: the student's first name and one parent or guardian's email address, language, time zone and currency, plus lesson times and fees.
  3. Never enter sensitive information about a child (for example health, special needs, religion or family circumstances) in lesson notes or anywhere else.
  4. Only send emails about genuine lessons and amounts owed, and never use TutorLedger for advertising, spam or unwanted email.
  5. Remove a student promptly when you stop teaching them, or when a parent asks.
  6. Follow the laws that apply to you and the families you teach, including data protection, child protection and consumer laws.

5. Limits and suspension

To protect our service and email reputation, we limit how many emails an account sends each day and stop emails to an address that keeps failing. We may suspend or close accounts that break these Terms, put children or other users at risk, or create legal risk for us. Where reasonable, we will warn you first.

6. Free plan, subscription and payment

  1. The free plan covers up to 3 students. Above that, a paid subscription is needed for emails to families to be sent.
  2. Subscriptions are sold by our reseller and merchant of record, Lemon Squeezy. It processes payments, issues receipts and handles sales tax and VAT. Its terms also apply to your purchase.
  3. Subscriptions are paid in advance (monthly or yearly) and renew automatically until you cancel. You can cancel at any time from the Billing page. Cancellation takes effect at the end of the period you've paid for.
  4. Prices are shown at checkout. If we change prices, we will tell you at least 30 days before the change affects your next renewal.
  5. Refunds are covered by our Refund Policy.

7. Your data

  1. You own the data you put into TutorLedger. You give us permission to use it only to provide and improve the service for you.
  2. Our Privacy Policy explains how we handle personal data, and our Data Processing Agreement forms part of these Terms for family data.
  3. You can delete students, or your whole account, at any time in the app.

8. Availability and changes to the service

We work hard to keep TutorLedger running and its emails on time, but it is provided "as available". It may sometimes be interrupted for maintenance, by problems with our providers, or for reasons outside our control. We may improve or change features over time, and will give reasonable notice before removing a major feature you pay for.

9. Our intellectual property

TutorLedger's software, design, name and logo belong to us. You may not copy, resell or reverse-engineer the service, or use our name in a way that suggests we endorse you.

10. Disclaimer

To the extent the law allows, TutorLedger is provided without warranties of any kind, including that it will be error-free or that any family will pay or attend.

11. Limitation of liability

  1. To the extent the law allows, we are not liable for indirect or consequential losses, lost income, missed lessons, unpaid fees, lost business or lost data.
  2. Our total liability to you for any claim related to TutorLedger is limited to the amount you paid us in the 12 months before the claim.
  3. Nothing in these Terms limits liability that cannot be limited by law.

12. Your responsibility to us

If someone makes a claim against us because of how you used TutorLedger (for example, data you entered without a parent's agreement, or emails you sent in breach of these Terms or the law), you agree to cover our reasonable losses and costs arising from it.

13. Ending the agreement

You can stop using TutorLedger and delete your account at any time. We may end these Terms by giving you 30 days' notice, or immediately if you seriously break them. If we close the whole service, we will give at least 30 days' notice.

14. Changes to these Terms

We may update these Terms. For important changes, we will email you at least 14 days before they take effect. Continuing to use TutorLedger after that means you accept the new Terms.

15. Law and disputes

These Terms are governed by the laws of India, and the courts of Kolkata, West Bengal have jurisdiction, unless the law of your country gives you mandatory rights that cannot be changed by agreement. Before starting any dispute, please email us so we can try to solve it together.

16. Contact

Questions? Write to [email protected].